Employee Equipment Costs vs Freelancer Equipment Costs: How Freelancers Can Save Your Business Money
- Kristy Mclaren
- Jun 16
- 3 min read
Today, I want to talk about something that can easily fly under the radar when businesses and law firms think about staffing costs: the equipment and overhead expenses associated with employees, in contrast to the costs and expenses of using freelancers. Understanding these costs (which are not always immediately thought about and obvious, until they are) can help you make smarter, more cost-effective decisions for your office support, freelance legal support, and savings needs.
The True Cost of Employee Equipment and Office Setup
When you hire an employee, your financial responsibility goes beyond just their salary and benefits. You are also investing in their workspace and the equipment they need to perform their job. Let’s break down some of these costs:
Computer and Printer: Employees typically need a reliable desktop or laptop computer, as well as access to printers or multifunction devices. These hardware costs can add up quickly, especially when you factor in regular maintenance and upgrades.
Ink, Paper, and Office Supplies: Everyday items, such as printer ink, paper, pens, folders, and other office supplies are ongoing expenses. Over time, these small items become significant considerations in your office budget.
Furniture and Ergonomic Accommodations: You are responsible for providing comfortable, safe workspaces. This means possibly supplying desks and chairs that meet individual ergonomic requirements. Under workplace health and safety laws, you are required to accommodate employees with disabilities or specific ergonomic requirements - this often involves purchasing specialized equipment or making office modifications.
Utilities and Facilities Costs: Heating, air conditioning, electricity, and items like toilet paper fall under your responsibility as the employer. These costs contribute to maintaining a functional and comfortable office environment.
How Freelancers Shift These Costs Away From You
When you work with a freelance legal support law clerk, much of this equipment and overhead burden shifts away from you:
Bring Your Own Device (BYOD): Most freelancers provide and use their own computers, printers, and other necessary technology; this is partially because many work remotely. They manage their own supplies and costs, saving you from upfront costs and ongoing support.
Self-Supplied Office Supplies: As freelancers are usually not physically in your office, they supply their own ink, paper, and office essentials; this means you do not have to budget for these recurring expenses.
Work from Their Own Space: Because of these home offices and remote work, freelancers perform much, possibly all, of their work in their own spaces; this means you are not paying for additional office space, utilities, or furniture on their behalf.
If you are an amazing client, you might invite your freelancer to team meetings or office events occasionally, and when they arrive at your office, they are normally prepared with their own equipment and supplies (I know I am).
Why This Matters for Your Bottom Line
By choosing freelance legal support - you are only paying for the hours worked, you are avoiding the hidden (and not so hidden) costs that come with employing full-time staff. This can lead to significant savings over time, especially for small to mid-sized firms or businesses with fluctuating workloads.
Additional Benefits of Freelance Legal Support
Flexibility: Hire freelancers only when you need extra support, avoiding fixed costs during slower periods.
Growth: Easily scale your legal team up or down without investing in new equipment or office space.
Access to Specialized Skills: Freelancers often bring specialized experience that can be more cost-effective than training employees.
Reduced Administrative Burden: You avoid managing equipment procurement, maintenance, and workplace accommodations.
Let’s Discuss How I Can Save You Money
If you want to reduce your overhead and get expert legal support without the extra equipment costs, let’s talk about how my freelance services can fit into your practice. I bring my own technology and workspaces, so you only pay for the time I spend helping you — no hidden expenses.
Let’s Connect
If you’re looking for reliable, experienced legal support that can seamlessly integrate into your workflow, let’s talk. Reach out now to schedule a free 30-minute consultation and discover how Clearly Legal can help your practice thrive.
